State of ColoradoColorado Springs 80906
Full Time

Generous annual and sick leave benefits; our employees stay because of the work/life balance they are able to obtain here.

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Administrative Assistant Iii

State of Colorado
Full Time 30 semester per week 5675 S Academy Blvd, Colorado Springs, CO 80906, United States


This posting is only open to Colorado residents.  - an exemption contingent upon residency waiver

Department Information

GJJ-000090 9/23; Enrollment Services 

Pikes Peak State College is located at the foot of Pikes Peak in Colorado Springs, Colorado. PPSC offers broad programs in transfer, occupational, and preparatory subjects emphasizing student and community needs. Colorado Springs is a great city to both work and live. This position is located at the Centennial Campus. 
CCCS recognizes the importance of a workforce that is reflective of our diverse student community which consists of 22.1% Hispanic; 6.2% Black/African American; 3.7% Asian/Pacific Islander: 0.9% American Indian/Alaskan Native; and 60.5% White.  As such, we are interested in selecting the best candidate from a diverse pool.

EMAIL ADDRESS:   All correspondence regarding your status in the selection/examination process will be conducted via e-mail. Please include your current e-mail address on your application and set up your e-mail to accept messages from '' and addresses.   If you do not have an email address, then you will receive correspondence via US mail.

NOTE: This full-time position will typically work Monday through Friday, 8:00 a.m. to 5:00 p.m. with varying hours and days off, which may include evening hours, depending on the business needs of the college. 

The Colorado Community College System (CCCS) and it’s colleges is the statewide pathway to individual achievement and economic vitality. We provide an accessible, responsive learning environment that facilitates the achievement of educational, professional and personal goals by our students and other members of our communities, and we foster an atmosphere that embraces academic excellence, diversity and innovation.
 You will admire the friendly culture of our colleges and be inspired by our team environment and dedicated employees. Additionally, we offer:

  • Generous annual and sick leave benefits; our employees stay because of the work/life balance they are able to obtain here.        
  • Attractive health, dental, vision, life, and flexible savings options; we will also help you build your retirement savings via our defined benefit or defined contribution plans.      
  • An opportunity to become a lifelong-learner and enjoy considerable savings for the college education of your dependents through our tuition reimbursement program.  
Description of Job

JOB DUTIES:   Your application must provide a detailed description of your relevant work experience in relation to the following duties:  This position works primarily In the Enrollment Services Call Center to provide customer service to new and current students with all enrollment related processes, procedures, and Information. Each day necessitates interaction with current and prospective students potentially in person, over the phone, via email, text, chat or virtually. During the workday the position will advise, educate and work with students to educate them In the use of online process of applying for admission, requesting transcripts, registering for classes, adding and dropping classes, reviewing the status of student accounts, financial aid awards, and navigating the student portal, email, and Navigate system. Discuss residency classification information with students and Its relation to the application process. This position resolves student concerns or issues. Cooperatively resolves disagreements and helps mediate issues with students and with coworkers. This position is the primary content writer for chatbot and live chat responses and will collaborate with colleagues and departments across the college to grow the chat bat's knowledge bank and keep response information updated.

This position provides customer service to new and current students regarding financial aid. Students are to be provided assistance and guidance in the areas of applying for financial aid, processing of financial aid and maintaining their financial aid. This position will also educate students on the use of the online FAFSA and will be required to answer detailed financial aid questions. Financial aid documents will be reviewed and verified for accuracy and documented in Banner and submitted to the appropriate forum for processing. Determinations as to whether additional information or documentation may be needed, as per federal and state regulations, Is also a function of this position. This position also participates in new student orientation to help explain financial aid processes to new applicants and helps them through financial aid steps as part of new student orientation.

As a member of enrollment services, this position reviews student records and related documents on a dally basis. Documents are processed (add/drop forms, selective service holds, withdrawal forms, requests for transcripts, etc.) as required under colleges and departmental policy and procedures in the student information system, Banner. This position will provide students with guidance on where electronic enrollment forms can be found on the PPSC website or student portal.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

MINIMUM QUALIFICATIONS:  Three years of general clerical experience utilizing Microsoft Office Word, Excel and Outlook. Your application must be completed in detail documenting your clerical and Microsoft Office experience. Candidate must have experience providing customer service and interfacing with a variety of people from many levels within an organization and community.  Do not use "SEE RESUME" statements on application; your application must be completed in detail and clearly document your relevant work experience. (Part time experience will be pro-rated). 

SUBSTITUTION:   College, university or non-correspondence business school course work from an accredited institution may substitute for the general clerical experience on a year-for-year basis.  (30 semester hours equals one year)However, there is no substitution for the Microsoft Office experience.You must submit a copy of your unofficial transcripts with your application by the closing date in order to be considered. Redact your personal identifying information on your transcript.

Applicants who wish to qualify based on education completed outside the United States must be deemed equivalent to higher education programs of U.S. institutions by an organization that specializes in the interpretation of foreign educational credentials. This documentation is the responsibility of the applicant and should be included as part of your application materials. NOTE: Pikes Peak State College does not recognize academic degrees from schools that are not accredited by an accrediting institution recognized by the United States Department of Education. Any applicant falsely claiming an academic degree from an accredited school will be subject to actions ranging from disqualification from employment consideration to removal from employment at the Peak State College.

PREFERRED REQUIREMENTS: Please provide a detailed description on your application of your relevant work experience and document examples of your work in relation to the following experience: Previous call center experience; knowledge of and experience with a student information system such as Banner Information System; proficient in utilizing Microsoft Office Software including Word, Excel, and Outlook. Experience with Navigate, experience working with scanning/coping equipment; experience working in a fast paced, customer service, live chat responses, data entry, interpersonal, written and oral communication skills.  Experience in a higher education institution as a clerical or administrative assistant. Daily interaction with students, faculty and staff requires that this position have strong interpersonal, communication and organizational skills. Strong time management and organizational skills; critical thinking skills. Ability to deal with a diverse population with discretion and tact. 

CONDITIONS OF EMPLOYMENT:   Must submit to and successfully complete a pre-employment background check as a condition of hire.   Felony convictions or conviction of crimes of moral turpitude or convictions of misdemeanors related to job duties may disqualify you from consideration for this position. Should your background check reveal any charges and convictions, it is your responsibility to provide Pikes Peak State College, Office of Human Resources with an official disposition of the charges. This position may require additional travel to other campuses along with working occasional nights and weekends.  

If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.
An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.
For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to ; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at  under Rules.