State of ColoradoDenver 80202
Part Time

Experience with purchasing, tracking a budget, working with accounts payable, account receivable, and/or monthly billing reconciliation.

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Administrative Assistant Iii

State of Colorado
Part Time 20 per week Colorado Department of Labor and Employment, 633 17th St #201, Denver, CO 80202, United States
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Overview

This posting is only open to Colorado residents.  - an exemption contingent upon residency waiver

Department Information

THIS POSITION IS OPEN TO CURRENT RESIDENTS OF COLORADO ONLYTHIS ANNOUNCEMENT WILL REMAIN OPEN UNTIL 5:PM ON MONDAY SEPTEMBER 25th, 2023.This position will have remote and hybrid workplace options available but will still be required to report to the listed address at the discretion of the supervisor and based on business need.This part-time position is eligible for State of Colorado benefits.

The Department of Labor and Employment keeps Colorado strong and competitive. We connect workers with great jobs  and assist those who have been injured on the job. We help people who are unemployed through no fault of their own by providing temporary wage replacement and we ensure fair labor practices. We provide an up-to-date and accurate picture of the economy that helps in decision making. And we protect the workplace – and Colorado communities – with a variety of consumer protection and safety programs. This is a values-driven organization, committed to accountability, agility, collaboration, and respect. We believe in outstanding customer service, an inclusive culture, continued process improvement and in our role as a trusted and strategic partner. Recognizing that knowledgeable employees drive our success, we are seeking dedicated individuals who exhibit our shared values and our passion for quality and excellence in all we do.

In addition to rewarding and meaningful work, we offer excellent :

  • Strong, secure, yet flexible retirement benefits including a  plus 401(k) and 457 plans 

  • Employer supplemented 

  • Paid life insurance

  • Short- and long-term disability coverage

  • 11 paid holidays per year plus vacation and sick leave

  •  state employee discount program

  • MotivateMe employee wellness program

  • Excellent work-life programs, such as flexible schedules, training and more

  • Access to participate in employer-supported employee affinity spaces

  • RTD Eco-Pass Commuter Program

  • Some positions may qualify for the Public Service Loan Forgiveness Program. For more information go to 

Our agency website: 

CDLE has implemented a pilot program on March 1st, 2022 which will award Disability Hiring Preference Points similar to the Veterans’ Preference Points program. During your application process you will be asked if you would like to be considered for either of these programs for additional points in the hiring process. To learn more about Disability Hiring Preference and what will be required to participate, please visit our website: 

PLEASE NOTE: With the beginning of this program, CDLE will no longer accept attachments of any kind with applications. Please be as thorough as possible in documenting your education and work history in the application system. Attachments will not be accepted or considered during any phase of the hiring process including minimum qualification screening, comparative analysis, or interviews.
Description of Job

Salary Range:
$23.27 - $28.64 Hourly 

Primary Physical address: 825 Delaware Ave #101, Longmont, CO 80501

The Division of Vocational Rehabilitation helps individuals with disabilities prepare for and secure employment. We help them take their rightful place in the workforce and in the community.
This position is responsible for general administrative operations and support such as:

  • Front desk reception duties assisting internal and external customers; may serve as the first point of contact and must conduct business with a professional demeanor
  • Designing, implementing and documenting office procedures
  • Handling incoming and outgoing mail, paying attention to time-sensitive or legal notices
  • Budget tracking, including authorizing expenditures for office supplies; may assist with estimates for annual budget requests
  • Designing and implementing record keeping systems
  • Maintaining office equipment, ordering supplies and arranging for repairs
  • Tracking and maintaining an accurate list of unit asset inventory (office supplies, software, hardware, equipment and furniture)
  • Assisting unit staff with setting up meetings, preparing meeting materials, scanning documents, and electronic document creation or modification
  • Use analytical skills to adapt to various situations
  • Data entry into multiple programs with attention to detail and accuracy
  • Designing forms and documents
  • Generating reports as requested
  • other duties as assigned
There is heavy use of computers and computer software such as Microsoft Office products, and internal CDLE software programs. Position must be proficient in computers. Position will use office equipment such as multi-line telephones, printers, copiers and scanners. 
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Substitutions
At the agency's discretion, college or university course work, appropriate to the work assignment, may substitute for the experience on a year-for-year basis.

Minimum Qualifications
Three years of general clerical experience.

Preferred Qualifications

  • Designing, implementing, and documenting efficient office procedures
  • Experience with purchasing, tracking a budget, working with accounts payable, account receivable, and/or monthly billing reconciliation
  • Experience working with individuals with disabilities
  • Customer service experience interacting with the general public
Required Competencies
  • Excellent customer service and interpersonal skills
  • Ability to manage multiple priorities with competing deadlines
  • Exceptional written and verbal communications skills
  • Ability to use financial and accounting applications
  • Microsoft Office skills
  • Strong organizational skills
  • Attention to detail
  • High ethical standards and ability to maintain confidentiality

Conditions of Employment:

  • Must be a Colorado resident at time of application.

  • You must pass a thorough background check prior to employment, which will include E-verify.

  • Must be available to work 20 hours per week.
  • Position may be required to travel to and from local offices for meetings, conferences, or office coverage. 

APPEAL RIGHTS:

If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director. 

An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.

For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to ; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at  under Rules.

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