Williamson CountyGeorgetown 78626
Full Time

Four (4) years of responsible administrative or general business experience in a court, judicial, legal office or a directly related environment involving some limited legal research, administrative and technical duties in the legal field.

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Adc Court Operations Administrator

Williamson County
Full Time Williamson County District Courts, 405 Martin Luther King Jr St, Georgetown, TX 78626, United States
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Overview

JOB SUMMARY

Reporting directly to Director of District Courts, responsible for performing specialized administrative and court support to the Director and district courts within Williamson County. Serves as Court Administrator for various courts in their absence. Level I of II in Court Operations Administrators.

EXAMPLES OF WORK PERFORMED
  • Assist various courts with docket management, attorney assignments, fee vouchers, and public inquiries
  • Receives and tracks all daily case index forms and Magistrate list forms from all courts and schedules hearings as necessary
  • Coordinates and mails notices to defendants associated to court updates and rulings
  • Performs data entry and maintains contact information for defendants, attorneys, and other legal parties
  • Assists with processing attorney invoices, legal fees and various budget, and financial reports
  • Collaborates with attorneys on processing various legal documents including performing quality control to ensure documents are accurate
  • Enters, scans and processes attorney vouchers, updates voucher amounts and tracks attorney invoices and information
  • Serves as primary resource department director for all administrative needs 
  • Reviews, collects, transcribes, and processes legal paperwork and prepares documents for electronic use
  • Manages and coordinates the dockets for assigned specialty court program
  • Reports monthly, quarterly, and yearly statistical and legal data using software utilized by the State of Texas
  • Coordinates and collaborates with Court Administrators on various court issues
  • Ensures comprehensive filing systems are maintained and up to date
  • Attends all meetings and trainings, as required
  • Performs special duties as assigned

ORGANIZATION RELATIONSHIPS

  • Reports directly to – Director of District Courts
  • Direct Reports – No

PHYSICAL DEMANDS

  • Position involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing and occasional lifting/carrying
  • Position involves safely operating a motor vehicle

ENVIRONMENTAL FACTORS

  • Work is primarily indoors in an air-conditioned environment
  • Regular travel between work sites as required

IRREGULAR HOURS

  • Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required
  • May be deemed essential personnel in the event of an emergency

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.

MINIMUM QUALIFICATIONS
  • Associate degree in Business, Government, Public Administration, or related field and two (2) years of court or office management experience OR an equivalent combination of education and experience
  • Two (2) years of administrative or general business experience in a court, judicial or legal office, or directly related environment
  • Knowledge of court and legal proceedings
  • Knowledge of Microsoft Office Suite

LICENSES AND CERTIFICATIONS

Required within thirty (30) days of employment

  • Valid Texas driver’s license

PREFERRED QUALIFICATIONS 

  • Bachelor’s degree in a related field
  • Four (4) years of responsible administrative or general business experience in a court, judicial, legal office or a directly related environment involving some limited legal research, administrative and technical duties in the legal field

EMPLOYMENT TESTING 

Employment is contingent on passing any post-offer pre-employment screening as listed below:

  • Criminal background check: Yes 
  • Motor Vehicle Record check: Yes 
  • Drug screening: No
  • Physical exam: No
  • Psychological exam: No
  • Additional: N/A

Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA).  If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department. 

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