State of ColoradoPueblo 81001
Full Time

Bachelor’s Degree in Business, Accounting, Finance or related field.

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Accounts Receivable Manager

State of Colorado
Full Time 2200 Bonforte Blvd, Pueblo, CO 81001, United States


This posting is only open to Colorado residents.  - an exemption contingent upon residency waiver

Department Information

The Colorado State University Pueblo Office of Financial Management provides financial data and information to users; prepares financial reports including trends and projections for internal and external users; safeguards financial assets; ensures regulatory compliance; and provides quality customer service to students, faculty and staff.

Description of Job

The CSU Pueblo Accounts Receivable Manager reports to the CSU Pueblo Controller and will:

  • Manage Accounts Receivable function
  • Manage COF program
  • Perkins loan program liaison
  • IRS Form 1098T processing
  • Coordinate and load tuition and fee charges annually
  • Provide coverage assistance to collections, cashier, and student billing
  • Customer service
  • Supervise, manage, and mentor Accounts Receivable staff and work study student employees
  • Complete other duties as assigned

Primary Duties
Manages all aspects of the Accounts Receivable unit:
  • Assists with policy and procedure development as they relate to Accounts Receivable
  • Verifies, classifies, codes, posts and reconciles all adjustments, updates, and corrections to University Receivable system. Corrects any errors that occur.
  • Reconciles subsidiary accounts receivable ledger to general ledger.
  • Prepares day-to-day write-ups and journal entries.
  • Responsible for all aspects of short check process.
  • Prepares third-party billing as needed.
  • Maintains and updates accounts receivable manual.

Oversees Student Billing activities:
  • Serves students and non-accounting personnel by answering questions regarding charges (tuition, fees, etc.), payment requirements and billing information in general.
  • Runs realignment process to properly correlate payments and charges.
Responsible for collection process, including:
  • Preparing and mailing collection letters.
  • Sending accounts to collection agency and answering questions.
  • Researching and recommending accounts for possible write-off action and working with collection agency to resolve.
  • Preparing affidavits and related information for collections court proceedings.
Department Support:
  • Backs up accounts receivable staff by performing cashiering duties, including posting payments.
  • Assists internal and external customers, processing change funds and petty cash reimbursements.
  • Verifies deposits, cash drawer balances, monthly cash balances, and prepares and enters deposit corrections.
Other duties as assigned to include assisting with year-end close processes.

Manages College Opportunity Fund functions, including:
  • Verifies the required criteria for the population included in the query.
  • Monitors the amounts billed for COF and the payments received.
  • Provides analysis of COF as it relates to total accounts receivable.
  • Responsible for providing COF information to students and non-accounting personnel.
Acts as the liaison and provides oversight to the Perkins third party vendor:
  • Responsible for Perkins loan activity, including collections.
  • Sends Perkins information via electronic format; researches, monitors and maintains all Perkins loan files, and updates files whenever necessary.
  • As required by law, reports defaulted loans to outside agencies and other departments and approves release of information when loans are resolved.
  • Reconciles Perkins reports prepared by third party to University general ledger by verifying amounts and correcting discrepancies.

Prepares yearly Federal 1098-E information. Assists students and parents with related questions.

Coordinates and loads Tuition and Fee charges on an annual basis. Performs testing to verify that correct tuition and fee calculations appear on student bills. Verifies that appropriate account numbers are entered.

Ancillary Duties:
Oversees and schedules the work of work-study students in processing Accounts Receivable transactions, assembling documents, and assisting customers.

$44,000 - $60,000
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Minimum Qualifications

  • Bachelor’s Degree in Business, Accounting, Finance or related field
Preferred Qualifications
  • Experience in higher education
  • Accounts receivable experience
  • Previous collection experience
  • Experience working with state fiscal rules and collection rules
  • Customer service experience
  • Experience in a position or activity that required strict adherence to deadlines
  • Experience with Banner