County of MarinSan Rafael 94903
Full Time
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Administrative Services Manager – Grants And Contracts

County of Marin
Full Time 120 N Redwood Dr Suite 3, San Rafael, CA 94903, United States


At the County of Marin, our employees overwhelmingly report feeling their work is meaningful, they like the work they do, and they are proud to tell people "I work for the County of Marin." Discover more about us, our values and our organizational culture . Read on to find out more about this opportunity:
At Health & Human Services, we serve our community through the values of support, unity, trust and excellence with one common goal: to promote and protect the health, well-being, safety and self-sufficiency of all in Marin. Join our team of bright, committed, and energetic people who also want to make an impact through public service.


Health and Human Services Department’s (HHS) Grants and Contracts Administrative Services Manager (ASM) plays a vital role in ensuring the effective and efficient use of public funds and resources in HHS service delivery. The incumbent serves as the Department’s Grants and Contracts subject matter expert and liaison with department management, fiscal officers, program staff, and external agencies. In collaboration with stakeholders, the incumbent develops policies and procedures, delivers trainings, and implements system-wide process improvements for grants, contracts, and other administrative processes in HHS.
The incumbent works in a dynamic environment that involves a wide and diverse range of contract and grant situations. The incumbent collaborates with stakeholders, such as program staff, finance officers, auditors, grant recipients and contractors, to achieve the strategic goals and objectives of HHS. They also provide guidance and support to grant and contracts managers, fostering a culture of excellence, accountability, and continuous improvement. This position is also responsible for the maintenance and development of HHS administrative policies.
HHS services have an immediate impact on the health, safety, well-being, and quality of life of Marin residents. This is an ideal opportunity for innovative, adaptable, and collaborative candidates with supervisory experience looking for a challenging and rewarding career that makes an immediate and lasting positive difference on the community.

This position reports to the HHS Chief Operating Officer.

The Administrative Services Manager takes an active role in performance management, coaching and staff/team development.


Our Highly Qualified Candidate: 

As the department’s subject matter expert on grants and contracts management and lead implementor
of process improvement efforts, the ideal candidate has:

  • Prior experience in grants and contracts management, preferably in the public sector.

  • Extensive knowledge of federal, state, and local laws and regulations governing grants, contracts, procurement, and other administrative processes (i.e. 2 CFR Part 200)

  • Emotional intelligence, ability to build effective relationships, and skills in managing and resolving conflict.

  • Ability to analyze complex data and problems and develop sound solutions and recommendations.

  • Discretion and sound judgment, especially with sensitive and confidential matters.

  • Skills in policy development, financial reporting, auditing, and process improvement.

  • Ability to communicate effectively (oral, written, and presentation) with diverse stakeholders, including senior leadership, managers, grantors, contractors, and staff.

  • Ability to plan, organize, coordinate, and supervise multiple projects and activities simultaneously.

  • Strong supervisory and collaboration skills

  • Keen attention to detail and ability to deliver quality work under tight timeframes.

  • Ability to quickly learn and use various technologies, including but not limited to spreadsheets, databases, and enterprise financial systems.

  • Value for equity, quality, and ethics in their work and daily interactions.

We recognize your time is valuable, so please note that you must have at least the following required Minimum Qualifications in order to be considered for this position: 

Any combination of education and experience that would provide the knowledge and skills listed. Typically, equivalent to graduation from a four year college or university with major coursework in business or public administration, accounting, economics or a field closely related to the work and three years of accounting, budgetary, fiscal reporting and related management support experience which included one year in a lead or supervisory role. Additional experience as outlined above may be substituted for the education on a year for year basis. 

For more detailed information about this classification, including the minimum qualifications, please click here: