Columbus Consolidated GovernmentColumbus 31907
Full Time
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Administrative Support Specialist 1

Columbus Consolidated Government
Full Time 7175 Sacerdote Ln, Columbus, GA 31907, United States


Major Duties and Responsibilities
  • Conducts orientation for newly arriving offenders.
  •  Monitor inmate releases and transfers using the SCRIBE System.
  •  Prepare rosters of releases
  •  Prepare release paperwork for state and county offenders.
  •  Conduct orientation for new offenders.
  •  Prepare administrative paperwork for state and county offenders arriving at the prison.
  • Maintain files for active and inactive state and county offenders; records data concerning court, new sentences, and related information into the offender’s file.
  • Monitor offender transfer to and from court; enter data into SCRIBE when offender returns.
  • Obtain bus schedules and fare information for state offenders who are being released and need transportation to their home city.
  • Assist the Warden, Deputy Warden of Administrative and the Officer Coordinator with special projects.
  • Answer phone.
  • Communicate with offender’s families and outside agencies.
  • Be familiar with institutional policies and procedures.
  • Type memos, letters and other documents as needed.
  • Perform other duties as assigned.
Knowledge, Skills and Abilities
  • Knowledge of computer software programs used for preparing reports and correspondence.
  • Knowledge of office administration practices and procedures and the operation of stand office equipment.
  • Skill in interpersonal relations.
Minimum Educational and Training Requirements

Knowledge and level of competency commonly associated with the completion of specialized training in the occupational field, in addition to basic skills typically associated with a high school education. Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one  year. 

Physical Requirements

The work is typically performed while sitting at a desk or table. The employee must occasionally lift light objects.

  • Balancing – maintain equilibrium to prevent falling while walking, standing, or crouching.
  • Climbing – ascending, descending ladders, stairs, ramps, requires body agility.
  • Crawling – moving about on hands, knees, or hands, feet.
  • Crouching – bending body forward by bending leg, spine.
  • Feeling – perceiving attributes of objects by touch with skin, fingertips.
  • Grasping – applying pressure to object with fingers, palm.
  • Handling – picking, holding, or working with whole hand.
  • Hearing 1 – perceiving sounds at normal speaking levels, receive information.
  • Hearing 2 – receive detailed information, make discrimination in sound.
  • Kneeling – bending legs at knee to come to rest at knees.
  • Lifting – raising objects from lower to higher position, moving objects side to side, using upper extremities, back.
  • Manual Dexterity – picking, pinching, typing, working with fingers rather than hand.
  • Mental Acuity – ability to make rational decisions through sound logic, deductive reasoning.
  • Pulling - use upper extremities to exert force, haul or tug.
  • Pushing – use upper extremities to press against objects with force, or thrust forward, downward, outward.
  • Reaching – extending hands or arms in any direction.
  • Repetitive Motion – substantial movements of wrists, hands, fingers.
  • Speaking – expressing ideas with spoken word, convey detailed, important instructions accurately, concisely.
  • Standing – for sustained periods of time.
  • Stooping – bending body downward, forward at waist, with full motion of lower extremities and back.
  • Talking 1- expressing ideas by spoken word
  • Talking 2 – shouting to be heard above ambient noise.
  • Visual Acuity 1 - prepare, analyze data, transcribing, computer terminal, extensive reading.
  • Visual Acuity 2 - color, depth perception, field of vision.
  • Visual Acuity 3 - determine accuracy, neatness, observe facilities/structures.
  • Visual Acuity 4 - operate motor vehicles/heavy equipment.
  • Visual Acuity 5 -close acuity for inspection of small defects, machines, use measurement devices, or fabricate parts.
  • Walking - on foot to accomplish tasks, long distances, or site to site.

The work is typically performed in an office, library, or computer room.