State of North CarolinaRaleigh 27604
Full Time +

Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.

||10/01/2023||Accounting Technician Ii||State of North Carolina|| ||||https://www.governmentjobs.com/careers/northcarolina/jobs/4208221/accounting-technician-ii-ale-headquarters">

Accounting Technician Ii

State of North Carolina
Full Time, Permanent 22.If applicants earned college credit per week North Carolina Department of Public Safety, 512 N Salisbury St, Raleigh, NC 27604, United States Apply before 10/1/2023 11:00
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Overview

This is an INTERNAL POSTING open ONLY for North Carolina State Government and UNC System current employees and eligible RIF candidates.  

This is an anticipated vacancy.  This position is expected to be available on December 1, 2023.
 
This is a full-time position (40 hours per week) in person with .  The position may require overtime at times. Applicants will be subject to a polygraph and criminal/civil background investigation.  Recommended applicant must pass a drug screen.

The posted salary is the full salary range for the salary grade. The salary for the recommended applicant will be based on the applicant's documented qualifications.

Note to Current State Employees:
The salary grade for this position is NC06.   State employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position.  If selected for this position, a new salary will be recalculated taking into consideration the quantity of relevant education and experience, funding availability, and internal equity.  Based upon these factors, a pay increase MAY result.

The primary purpose of the Accounting Technician II position, is to provide administrative and accounting support to the day to day operations of the ALE Division by overseeing billing, receipts, deposits, expenditures, and reconciliation of financial documents; reviewing and processing financial documents including, but not limited to purchase orders, invoices, and expense vouchers;  purchasing all supplies, equipment, weapons and vehicles; purchasing, titling, securing of fictitious and confidential registration plates for all of the agency’s fleet, issuance, equipping, facilitating functions to ensure adequate supplies necessary to operate the ALE Division and all ten field offices; receiving, reviewing and approving payment for all invoices for goods and services utilized by the ALE Division.

Job responsibilities include, but are not limited to: 

•  Purchases all supplies, equipment, weapons and vehicles;

•  Enters purchases into the E-Procurement System and follows through with the requests. 
•  Coordinates with DPS Fiscal Section Purchasing Agents and DOA Division of Purchase 
   and Contract to obtain needed supplies and equipment, which often can require 
   extensive specification writing and involves substantial oversight. 
•  Develops specifications for equipment, which is not on state contract and coordinates the 
   entire bidding process. 
•  Tracks all accounts payable to ensure invoices are paid, and accounts reconciled when 
    necessary. 
•  Researches and prepares modifications/reclassification of expenditures and purchase     
   orders as needed through detailed use of NCFS. 
•  Requests NCDOT Gas Keys, receives and issues keys and maintains a log of the keys. 
•  Oversees the acquisition, issuance and record keeping for the Wex Fleet charge cards 

   and Procurement Cards.  
•  Serves as a PCard reconciler. 
•  Functions as both accounts receivable and accounts payable; 
•  Receives and processes all bills and invoices for purchases/repairs/maintenance/services 
   utilized by ALE; maintaining tracking logs, detailed notes, and monitoring for all invoices 
   and bills.  
•  Oversees billing, receipts, deposits, expenditures, and reconciliation of financial 
   documents; reviewing and processing financial documents including, but  not limited to 
   purchase orders, invoices, and expense vouchers. 
•  Reviews the bills/invoices for accuracy and approves payment, which consists of 

   completing the necessary submission forms and determining the appropriate account for 
   the funds to be taken from as well as preparing reclassification requests as needed. 
•  Submits bills/invoices to DPS Fiscal Section for payment and monitors pending payments 
   and communicates payment types to vendors. 
•  Handles vendor payment-related matters.  
•  Responsible for arranging temporary contracts with vendors and assisting new vendors 
   with E-Procurement registration. 
•  
Purchases, issues and maintains an inventory of all supplies necessary to operate the ALE 
   Division;  
•  
Receives, reviews and approves for payment all invoices for goods and services utilized 
   by the ALE Division.
•  Receives, reviews and approves for payment all invoices for goods and services utilized 
   by the ALE Division.
•  Accurately completes complex calculations and formulations in Excel to reflect 
   statistical/forecasting financial data. Various financial reports are completed on a weekly, 
   monthly basis, some of which include but are not limited to: encumbrance reporting, 
   expenditure reporting, contractual reporting, travel/workflow reporting, and P-Card 
   reporting.
•  Compiles, maintains and updates a wide variety of procurement reports on a daily, weekly 
   and monthly basis to ensure monthly and annual financial close-outs are successful and to 
   keep ALE senior management abreast of all procurement and accounts payable initiatives 
   to include budgeting forecasting capabilities. 
•  Gathers, researches, and analyzes and compiles data for monthly, quarterly, and annual 
   fiscal month/year end agency reports to meet fiscal/financial requirements to DPS Fiscal 
   office, OSBM, Fiscal Research, etc. 

It is the responsibility of the applicant to read all information and questions thoroughly.  To be considered for employment, you must answer all questions and complete all sections of this application form.  Any potentially concerning answers require full explanations. These explanations should be prepared and attached to your application at the time of submission.  Include all relevant information, including dates and locations. Falsification of any answer will result in the disqualification of your application.  Note to Current State Employees:  The salary grade for this position is NC06.  State employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position. 

About the NC Department of Public Safety (DPS):
DPS is the largest state agency with more than 26,000 employees.   It is responsible for safeguarding and preserving the lives and property of its citizens through prevention, protection, and preparation.  We have a mission that matters!

About the Alcohol Law Enforcement (ALE) Division: 
ALE is a division of the North Carolina Department of Public Safety. Alcohol Law Enforcement Special Agents have statewide jurisdiction to investigate any criminal offense and make arrests within the State of North Carolina. ALE is the lead enforcement agency for the state's alcoholic beverage control, lottery and tobacco laws. As such, ALE special agents target problem ABC-licensed and illegal establishments that serve as havens for violence, drugs, gang activity, organized crime, money laundering and other criminal activity.

The mission of the Alcohol Law Enforcement Division is to reduce crime and enhance public safety throughout the State of North Carolina. This mission is accomplished through the proactive, fair and consistent enforcement of the state laws related to alcoholic beverage control, gambling, tobacco, controlled substances, and nuisance abatement, as well as other criminal and regulatory matters in the interest of health and public safety. 

Knowledge, Skills and Abilities / Competencies

The Knowledge, Skills and Abilities listed below, along with the Minimum Education and Experience requirements, are REQUIRED to qualify for this position.  We will not review resumes in lieu of Experience and Education listed on the application.  Click these links for additional information: and .  (Note: These links were created for applicants of Dept. of Public Safety jobs and may not reflect the policies or procedures of other State agencies.)

To qualify for this position, applicants must document on the application that they possess ALL of the following:


  • Working knowledge of accounting methods, procedures, and practices.  
  • Working knowledge to fully utilize the E-procurement System established by the State of North Carolina.
  • Working knowledge of the use of NCAS and NCFS.
  • Excellent computer skills and knowledge of various computer software programs,   
    particularly Microsoft Office, is required.
  • Analyzing and interpreting policy and procedural guidelines and to resolve problems and questions.
Management Preference(s):
Management preference will be given to applicants who have:
  • Basic understanding of the criminal justice system, familiarity with all types of law enforcement equipment (weapons, vehicles, radios, ammunition, pagers, cell phones, body armor, etc.) and their usage.
  • Basic knowledge of State of North Carolina budgetary, purchasing, and fiscal policies and procedures.
Minimum Education and Experience Requirements

Some state job postings say you can qualify by an “equivalent combination of education and experience.”  If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.   See  for details.

Associates degree in Accounting or related field of study from an appropriately accredited institution and one year of accounting; or High School diploma or General Educational Development (GED) diploma and three years of experience in accounting work, or equivalent combination of education and experience.

Supplemental and Contact Information

The North Carolina Department of Public Safety (DPS) is an Equal Opportunity Employer who embraces an Employment First philosophy which consists of complying with all federal laws, state laws and Executive Orders.  We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job.
             
DPS uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals.  Hiring salary will be based on relevant qualifications, internal equity and budgetary considerations pertinent to the advertised position.
 
It is critical to our screening and salary determination process that applications contain comprehensive information.  Information should be provided in the appropriate areas to include the beginning and ending dates of jobs worked, education with the date graduated, all work experience, and certificates / licenses.  Resumes will not be accepted in lieu of completing this application.  Answers to Supplemental Questions must refer to education or work experience listed on this application to receive credit.   Degrees must be received from appropriately accredited institutions.
 

  • Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.
  • Applicants seeking National Guard Preference must attach a NGB 23A (RPAS) if they are a current member of the NC National Guard in good standing.  If a former member of the NC National Guard who served for at least 6 years and was discharged under honorable conditions, they must attach either a DD256 or NGB 22.
  • If applicants earned college credit hours but did not complete a degree program, they must attach an unofficial transcript to each application to receive credit for this education.
  • If applying for a Juvenile Justice & Delinquency Prevention position certified through the NC Dept. of Justice - Criminal Justice Standards Division, please click this link for specific certification requirements: 
  • The NC Dept. of Public Safety must adhere to the US Dept. of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape."  Click this link for information on hiring and promotion prohibition requirements in the Division of Juvenile Justice & Delinquency Prevention: 
  • Per  , applicants hired into a position certified as a criminal justice officer or justice officer are required to electronically submit fingerprints to the NC State Bureau of Investigation for a state and national criminal history record check and enrollment in the .  This is in addition to submitting fingerprints during the application process.

Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account and click "Application Status."  If you are selected for an interview, you will be contacted by management.  If you are no longer under consideration, you will receive an email notification.
 
For technical issues with your application, please call the governmentjobs.com Help Line at (855)
524-5627. If there are any questions about this posting other than your application status, please contact ALE Human Resources at ALE.Employment@ncdps.gov.

Degree(s) must be received from appropriately accreditedinstitution(s).
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