Ventura CountyVentura 93003

Performs a technical review of accounting records and accounts; reviews and verifies source documents used in the receipt, distribution, collection and disbursement of monies to ensure proper coding and classifications, accurate accounting treatment and compliance with provisions of contracts/programs/legal requirements.

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Accounting Technician

Ventura County
300 Hillmont Ave, Ventura, CA 93003, United States
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Overview

Description

THE POSITION
Under general supervision, performs full-charge bookkeeping and para-professional accounting work requiring evaluation and analysis of financial or fiscal data for a specified assigned area; examines, reconciles, and adjusts accounting records from subsidiary ledgers to the general ledger; makes adjustments to correct posting errors and misclassified transactions; prepares periodic summaries of financial transactions including trial balances, revenue and expense statements, and statistical, cost and operating reports to support annual reports to federal and state agencies.
 
The Accounting Technician is the fully experienced/journey-level classification in the Accounting Technician series, competent to independently perform the full range of duties assigned to the classification.  This classification performs the full range of duties as a journey level full-charge bookkeeper in the maintenance of a departmental or agency accounting system.
 
EDUCATIONAL/BILINGUAL INCENTIVEIncumbents may be eligible to receive an educational incentive of either 2.5%, for an associate's degree, 3.5%, for a bachelor's degree, or 5% for a master's degree that is not required to work in the classification.  Incumbents may also be eligible for bilingual incentive pay depending upon operational needs and certification skills. 
 
DEPARTMENT/AGENCY: Various
 
Accounting Technicians are represented by the Service Employees' International Union (SEIU) and are eligible for overtime compensation.

Examples Of Duties

The following duties are considered characteristic but not inclusive and are examples only. Specific assigned duties may differ depending on the needs of the department/agency. Duties may include but are not limited to the following:
 

  • Performs a technical review of accounting records and accounts; reviews and verifies source documents used in the receipt, distribution, collection and disbursement of monies to ensure proper coding and classifications, accurate accounting treatment and compliance with provisions of contracts/programs/legal requirements.
  • Prepares and processes revenue receipts and facilitates banking services including balancing bank statements, transmitting wires, placing stop payments, and providing banking information.
  • Reconciles daily bank statements; researches outstanding and/or misrouted deposits; prepares journal vouchers to adjust accounts accordingly; performs posting functions; enters fiscal information into automated system.
  • Reconciles checking accounts with bank balances; researches exceptions and advises parties on necessary corrections; prepares cash receipts.
  • Reconciles investment purchases, sales and exchange of securities with County investment custodian and brokers; writes investment trade tickets for submission to custodial bank.
  • Receives approved wire requests; reconciles and informs appropriate group on anticipated amounts of wires for next day balancing; coordinates any discrepancies with the Auditor-Controller's office and requesting department or agency.
  • Examines, reconciles, and adjusts accounting records from subsidiary ledgers to the general ledger; makes adjustments to correct posting errors and misclassified transactions; balances subsidiary ledger totals for the Auditor-Controller's Financial Status Reports.
  • Reviews Board Letters for assigned fiscal area; verifies information and that payments are in compliance with any contract provisions and County policy.
  • Resolves complex vendor and billing issues; monitors past due invoices and requests expedited payments; serves as liaison between vendor and County department or agency.
  • Sets up subsidiary records for individual grant billings; researches and analyzes incurred costs; makes necessary adjustments for staff time and operating costs; converts total units of service and calculates revenue; coordinates with program management for any updates in personnel and operating costs; submits grant billing in a timely manner.
  • Summarizes actual expenditures for grant budgets including personnel and operating costs; based on historic trends and forecasted needs, prepares annual grant budget proposal.
  • Updates worksheets for grant revenue projections and accrual for current year billings and forecasts total billable for year supporting the department or agency's Financial Status Report and the Annual Department Budget.
  • Receives, posts and reconciles money received which is placed in the Trust Account; provides coding; recognizes grant revenue and transfers revenue to the General Fund by preparing journal vouchers and placing data into the financial management system.
  • Provides assistance in the Financial Status Report; updates financial data to multiple sub schedules such as revenue, personnel, professional and non-professional services, leases, etc. based on the actual grant revenue and expenses incurred to project the total costs for the department or agency.
  • Performs a technical review of payroll related transactions including wage garnishments, benefits deductions and related fiscal matters; applies appropriate regulations and laws to such transactions; generates vendor reports; processes claims, journal vouchers, wire transfers and receipts into the financial management system.
  • Receives, researches and compiles financial data; prepares periodic summaries of financial transactions including trial balances, revenue and expense statements, statistical, cost and operating reports.
  • Performs other related duties as required.
Typical Qualifications

These are entrance requirements to the examination process and assure neither continuance in the process nor placement on an eligible list.
 
EDUCATION, TRAINING AND EXPERIENCE
Any combination of education and experience which has led to the acquisition of the required knowledge, skills and abilities.  An example of qualifying education and experience includes:
 
Two (2) years of progressively responsible accounting or full-charge bookkeeping experience with responsibility for the maintenance of books through trial balance;
 
OR 
 
Two (2) years of experience as a Senior Accounting Assistant for the County of Ventura.
 
Education/Experience Substitution 
Six (6) semester units of college-level accounting coursework may be substituted for up to one (1) year of the required experience.
 
NECESSARY SPECIAL REQUIREMENT
Some positions may require a valid California driver's license.
 
OTHER REQUIREMENTS
If you are substituting education for experience (up to one year), verification of the college-level coursework is required.  Transcripts or grade reports from an accredited college or university which reflect passing grades in related subject areas must be submitted to County of Ventura, Human Resources within three (3) business days of the recruitment closing date. 
 
If transcripts or grade reports are not submitted, your application will be screened out and you will not be allowed to continue in the process. You may attach the transcripts or grade reports to your application or mail to: Attn: Human Resources, 800 South Victoria Avenue, L#1970, Ventura, CA 93009.
 
Unofficial transcripts are acceptable. Degree(s) from a foreign institution require an academic credential evaluation to determine the U.S. equivalency.
 
You must submit this documentation with your application, either as a hard copy with a paper application or a scanned PDF copy as an attachment for an online application.  If you submit a hard copy with a paper application, be sure it is a copy.  Whatever you submit will not be returned to you.  To attach a PDF scanned copy to an online application, use the Add Attachment(s) link in the Attachments section of your application.
 
If the name on this documentation is different from the name on your application, include documents that show the name change (e.g., a marriage certificate).
 
KNOWLEDGE, SKILLS and ABILITIES
Knowledge of: operations, services and activities of a comprehensive fiscal program in assigned department or agency; the principles of double entry and accrual accounting; budgeting and funding regulations, practices and procedures; accounting principles and techniques; the accounting structure and financial guidelines of the department served; principles and practices of grant billing.

Skill in: reconciling subsidiary to control accounts and maintenance of books through trial balance; use of computers and related technology including software applications specific to work performed.

Ability to: interpret and apply rules, regulations, policies and procedures involved in fiscal record keeping and accounting functions; compile, analyze, and evaluate financial transactions and reports; reconcile differences with financial record keeping systems; understand the relationships among a wide variety of accounting records, documents, and systems; prepare financial summaries and maintain ledgers and journals; make complex arithmetical calculations quickly and accurately; write basic business letters and procedures; exercise sound judgment in sensitive situations; communicate effectively both orally and in writing; and establish and maintain effective working relations with those contacted in the course of work.

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