State of AlaskaJuneau 99801
Full Time

Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work.

||09/27/2023||Building Management Specialist||State of Alaska|| ||||">

Building Management Specialist

State of Alaska
Full Time 801 W 10th St STE 200, Juneau, AK 99801, United States Apply before 9/27/2023 5:00


Do you want to see more of Alaska? Do you want to help Alaskan school districts keep their facilities operating at best efficiency for the comfort of staff and students?

The Department of Education & Early Development (DEED) is seeking a building management specialist to fill a key role on our Facilities team.

What You Will Be Doing  
This position assists school districts with maintaining compliance with the department’s Preventive Maintenance and Facility Management (PM/FM) Program, bolstering best management practices for building systems care, and updating related department handbooks and manuals.  The selected applicant will travel to all school districts over a 5-year cycle and prepare written reviews of the visit to assist districts with program compliance and best practice understanding. This position works as part of the team managing the DEED school construction and major maintenance grant project administration, including providing support during the annual capital improvement project (CIP) grant application process.

This position travels five to eight times per year to remote and urban locations in Alaska, including to locations around the state where regular accommodations may not be available and sleeping in schools or offices may be required.  Site visit travel may require driving long distances, flying in large and small aircraft, and occasional travel on snow machines, four wheelers, or small boats.

Mission and Culture  
DEED is committed to providing information, resources, and leadership to schools, districts, parents, and the public in order to support an excellent education for every student every day. Staff at DEED are engaged in meaningful professional work in support of Alaska’s most valuable resource – its children.

Benefits of Joining Our Team  
In the Facilities Section, you'll be part of a 5-person team of professional and technical experts whose job it is to see that Alaska’s students and teachers have the best possible school facilities to learn in. The Facilities team is a small, close-knit team. We value an attitude of service, strong collaborative relationships, communication, and teamwork. We provide cross training and opportunities to be involved in work that makes a difference. Telework options may be available for qualified applicants.

The Working Environment You Can Expect    
DEED values collaboration and relationship building, creativity and innovation, and mission-driven work guided by the Alaska’s Education Challenge. The work of this position includes opportunities for in-state and national professional networking. The daily work environment at DEED is energetic, collaborative, fast paced, and challenging as staff work together to support Alaska’s school districts and students.

The position may be located in Juneau or Anchorage. In Juneau the team is located downtown in the State Office Building. In Anchorage the office is located on the 8th floor of the Atwood Office Building. Both offices offer a relaxed setting with a mix of open workstations and quiet meeting spaces to meet a variety of work needs. The offices are within walking distance of multiple restaurants and coffee shops. Ample covered parking is available.  

Who We Are Looking For  
Our ideal candidate will demonstrate some or all of the following competencies:  

  • Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work.
  • Oral and Written Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.
  • Partnering: Develops networks and builds alliances; collaborates across boundaries to build strategic relationships and achieve common goals.
  • Problem Solving: Identifies problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives, and to make recommendations.
Applicants must supply a responsive cover letter that addresses their knowledge, skills, abilities, and experience as related to the minimum qualifications AND the traits listed above in order to advance to the interview phase of the recruitment process. Please provide examples of duties from specific positions you have held which helped you gain the skill or experience. Applicants are NOT required to have experience in every area. If you do not have experience with a particular trait, simply say so.                 
Minimum Qualifications

Any combination of education and/or experience that provides the applicant with competencies in: 

  • Building and Construction: Knowledge of materials, methods, and the tools to construct objects, structures, and buildings. 

  • Facilities: Knowledge of the physical, engineering, and experimental equipment and operational characteristics of facilities, and safety and equipment development designed to support activities. 

  • Project Management: Knowledge of the principles, methods, or tools for developing, scheduling, coordinating, and managing projects and resources, including monitoring and inspecting costs, work, and contractor performance. 

  • Safety Engineering: Knowledge of the concepts, principles, theories, and methods to identify, control, mitigate, and eliminate safety hazards in the design and use of facilities, equipment, operations, and work processes.  

equivalent to those typically gained by: 

Education or training in engineering, architecture, business administration, or a closely related field and/or progressively responsible experience in facilities construction, operation, maintenance or repair; building management, structural engineering, architecture, or licensed general contracting.   

Professional experience may include work as an Engineering Assistant 1 with the State of Alaska or the equivalent with another employer. 

Special Note: 

“Competencies” means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation. This includes ensuring the PD is in OPD and within recency standards for recruitment. 

“Professional experience” means work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession's principles, concepts, theories, and practices; and is performed with the power or right to decide or act according to one's own judgment.  

“Progressively responsible” means indicating growth and/or advancement in complexity, difficulty, or level of responsibility.  

“Training” and “education” in this guidance are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long duration (such as a post-secondary degree) and short-duration (such as a seminar) programs. 

“Typically gained by” means the prevalent, usual method of gaining the competencies expected for entry into the job.

Additional Required Information
This recruitment is open to Alaska Residents only. Applicants 
must meet  to be considered for employment at this time. 

If selected for an interview, the applicant must provide the following:
  • A copy of their college transcripts if education is being used to meet the minimum qualifications for the position
  • Three professional references with current contact information; and
  • A copy of their valid drivers license.
Application Notice
You can ONLY apply for this position through the Workplace Alaska website or via a hardcopy application. If you accessed this recruitment bulletin through a job search portal, such as AlaskaJobs or any other database, you MUST use a Workplace Alaska online or hardcopy application to apply successfully. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska “" page. Your application must be submitted by 5:00 p.m. Alaska Standard Time on the closing date.
Omission of any required documentation listed may result in an incomplete application.
Cover Letter 
In order to advance to the interview phase of the recruitment process, applicants must supply a responsive cover letter that addresses their knowledge, skills, abilities, and experience as related to the each of the traits listed in the minimum qualifications and the "Who We Are Looking For" section above. Please provide examples of duties from specific positions you have held, which helped you gain the skill or experience. Applicants are NOT required to have experience in every area. If you do not have experience with a particular trait, simply say so
Work Experience
If using work experience not already documented in your application, also provide the employer’s name, job title, employment dates, and whether full or part-time. Applications will be reviewed to determine if the responses are supported and if minimum qualifications are clearly met. If they are not, the applicant may not advance to the recruitment interview and selection phase.
Note:Attaching a resume is not an alternative to filling out the application in its entirety. Noting, "see resume" or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.
Multiple Locations
This position is being recruited in Anchorage and Juneau; the final location is dependent upon the location of the most qualified candidate.

Bargaining Unit
If you are a
 current state employee, please mark the union you are a member of at the time of application. If you are not a current state employee, do not complete this question.

EEO Statement
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or 465-4095 in Juneau or (907) 465-3412 (TTY) or correspond with the Division of Personnel & Labor Relations at: P. O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal-opportunity employer.                  
Contact Information

Workplace Alaska Application Questions & Assistance
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll-free) or (907) 465-4095 if you are in the Juneau area. Requests for information may also be emailed to 
For applicant password assistance, please visit .

For specific information about this position, please contact the hiring manager at the following:

Karen Morrison, Division Director, Finance & Support ServicesPhone: 

(907) 465-2276


(907) 465-2806