Thurston CountyOlympia 98502
Full Time
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Clerk's Judicial Support Specialists

Thurston County
Full Time 2000 Lakeridge Dr SW, Olympia, WA 98502, United States


**This employment opportunity will remain open until filled. The Thurston County Clerk's Office reserves the right to close the recruitment at any time. To ensure consideration for this position, please submit your application, resume, and letter of interest as soon as possible.** 
The Thurston County Clerk's Office is currently recruiting for two (2) The candidate in this position serves as a customer service representative for the Clerk's Office by providing technical assistance on detailed legal processes, researches questions and complaints.  Reviews legal documents to ensure compliance with case management standards, statutory requirements and court orders. Creates and maintains records on statewide case management system and restricts access to legal documents as ordered by the court.  Attends and accurately reports decisions (via written minutes and tape recordings) of judicial officers at court proceedings.

Responsibilities may include, but are not limited to the following:
  • Serves as a customer services representative by providing technical assistant on detailed legal processes.  Primary customer contact will be telecommunications, in person and video.
  • Performs technical review of court documents for completeness and compliance with statutory requirements and approves documents for filing or requests additional information from parties.  May restrict access to court records as ordered by the court or mandated by statute.
  • Reviews petitions, applications, affidavits, oaths and court orders prior to issuance of writes, subpoenas, letters testamentary and arrest warrants, verifying accuracy and completeness of legal documents.  Identifies inconsistency with statutes and provides technical information to customer for compliance.
  • Analyzes legal documents to restrict access as ordered by the court or mandated by statute and applies high integrity to the processing of these records.  Identifies and provides information to appropriate state, local and federal agencies under strict statutory timelines and guidelines.  Analyzes and extracts data from state systems using extreme caution with respect to confidential data.
  • Attends and keeps the Clerk's record (written minutes and/or tape recordings), involving extremely confidential cases, at specialized judicial proceedings held at a secure facility.  Summarizes court proceeding and judgments for official public records.  May attend preliminary hearings when requested.
  • Notifies Auditor, Department of Corrections, State Patrol, Department of Licensing, and other agencies of felony convictions.  Documents and enters dispositions of criminal and offender cases for transfer to proper agency.
  • Prepares/creates document image on sophisticated imaging system and specialized equipment, validating essential information and ensuring integrity of record.
  • Preforms legal research and explains technical and detailed statutory requirements and procedures to attorneys, pro tem judges, law enforcement and the public seeking assistant to ensure judicial compliance.
  • Verifies and receipts financial obligations, bail, judgments, court fines and fees ensuring monies are recorded per established court procedures.
  • Certifies and exemplifies court documents as authorized by the County Clerk.
  • Associated Arts Degree in paralegal studies or other related field.
  • Three years of progressively responsible office experience in a court or legal environment. Additional experience may be substituted for education on a year for year basis.
  • Ability to type 65 wpm and utilize a personal computer and related software packages to perform word processing, analysis, information retrieval and tracking.
  • Washington State Driver's License.
Desired Skills
  • Completion of an accredited legal assistant or paralegal program. 

  • Exceptional listing skills with the ability to take notes utilizing shorthand or speedwriting accurately.