Williamson CountyGeorgetown 78626
Full Time
||none||Deputy District Clerk||Williamson County|| ||||https://www.governmentjobs.com/careers/williamsonco/jobs/4159837/deputy-district-clerk">

Deputy District Clerk

Williamson County
Full Time 405 Martin Luther King Jr St, Georgetown, TX 78626, United States
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Overview

Reporting directly to Chief Deputy Clerk or District Clerk, responsible for performing daily clerical operations for the Williamson County District Clerk’s Office, in one of the Assignments outlined below.

EXAMPLES OF WORK PERFORMED
  • Performs detailed legal procedures associated with the receipt, review, processing and maintenance of court documents and case files
  • Provides customer service to internal and external customers
  • Collects payments for court costs and manages front counter till
  • Collaborates with attorneys, departments, and litigation parties for necessary documents
  • Provides customer service and directs incoming calls, faxes and mail
  • Copies, files, and audits invoices 
  • Performs extensive data entry and maintains database
  • Utilizes legal reference materials to perform research related to current laws and procedures
  • Processes court-related documents
  • Attends court, as necessary
  • Cross-trains for departmental coverage of specialized duty assignments
  • Attends all meetings and trainings, as required
  • Performs special duties as assigned
 
Issuance Clerk Assignment:
  • Processes all issuance requests filed by external law firms and other entities
  • Prepares varied legal documents including citations, writs, motions, subpoenas, orders, judgements and abstract of judgements
  • Reviews and accepts all civil/family cases 
  • Processes all expunction cases and conducts follow-ups until closed

Attorney General Clerk Assignment:
  • Reviews and accepts all filings for petitions, motions, and pleadings for processing
  • Determines court and records cost and verifies billing and invoices received from the state Attorney General’s (AG) Office
  • Serves as department liaison for AG communications as needed 
  • Assists with jury duty selection process
  • Process any requested issuance in connection with Attorney General cases filed (citations, writs and capias)
 
ORGANIZATION RELATIONSHIPS
  • Reports directly to –Chief Deputy District Clerk or District Clerk
  • Direct Reports – No
 
PHYSICAL DEMANDS
  • Position involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing and occasional lifting/carrying
 
ENVIRONMENTAL FACTORS
  • Work is primarily indoors in an air-conditioned environment

IRREGULAR HOURS
  • Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required
  • May be deemed essential personnel in the event of an emergency
MINIMUM QUALIFICATIONS
  • High School Diploma or equivalent
  • One (1) year of clerical experience in a professional office environment, including cash handling and customer service
  • Working knowledge of Microsoft Office Suite
 
LICENSES AND CERTIFICATIONS
Required within thirty (30) days of employment
  • Valid Texas driver’s license
 
PREFERRED QUALIFICATIONS 
  • Three (3) years of clerical experience 
  • Three (3) years of cash handling experience
  • Prior experience working in a legal or government capacity
  • Prior experience in e-Filing Process 
  • Bilingual in Spanish
  • Extensive experience in Microsoft applications
 
EMPLOYMENT TESTING 
Employment is contingent on passing any post-offer pre-employment screening as listed below:
  • Criminal background check: Yes 
  • Motor Vehicle Record check: No 
  • Drug screening: No
  • Physical exam: No
  • Psychological exam: No 
  • Additional: N/A

Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA).  If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department. 

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