King CountySeattle 98104
||10/03/2023||Deputy Division Director-dajd Administrative Services||King County|| ||||">

Deputy Division Director-dajd Administrative Services

King County
40-per week 500 5th Ave, Seattle, WA 98104, United States Apply before 10/3/2023 11:59


This opportunity is available to career service employees of the Department of Adult and Juvenile Detention only. 

The Department of Adult & Juvenile Detention (DAJD is seeking a. As part of the Department’s senior management team, this position with work with the Division Director of DAJD Administrative Services to support, guide, and direct the work of the Division, with a primary focus on leading a team of analysts and project managers that drive a wide array of key Department initiatives.  This position will play a key leadership role and will be integral to coordinating and collaborating with Division leadership, managing all division intra-governmental relations, serving as a liaison for a variety of legislative and policy issues, and maintaining effective, collaborative working relationships with elected officials, other criminal justice agencies, labor representatives, courts and other King County agencies.

The DAJD is a professional and nationally recognized organization that supports safe, vibrant, and healthy communities in partnership with other criminal justice and human service agencies. DAJD employs approximately 900 employees. We oversee the operation of the largest county jail in the State of Washington, housing an average daily population of approximately 1500 jail residents.
DAJD is striving to provide in-custody and community-based services that are data informed, advance safety, lead system change and promote equitable outcomes for the people we serve.

Forbes recently named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? dedicated to serving one of the nation's best places to live, work and play.

Guided by our we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
Job Duties

The job description is an overview and is intended to describe the general nature and level of work being performed. It is not to be an exhaustive list of all the functions and tasks required of this position.

  • In support of the Division Director of DAJD Administrative Services, oversee long range planning for division and department programs and services including critical planning efforts such as detention population forecasting, business/annual plan development, quality improvement efforts and capital project oversight.     
  • Develop cooperative working relationships with elected officials, County administrators, and representatives of other governmental agencies, co-workers and the public.
  • Make presentations and participate in negotiations regarding the administrative services and functions performed by the department. 
  • Manage a team of high-level project managers and analysts, supporting and guiding their work, advocating for their needs, setting direction and expectations, and ensuring regular and effective performance communications.
  • Assess and manage processes necessary to get projects and planning completed; organize people and activities; sets performance measures, simplifies complex process to find efficiencies.
  • Coordinate and collaborate with the Department’s Human Resource Manager and help guide their team of human resources staff in operationally critical areas such as recruitment, performance and leave management.
  • Coordinate and collaborate with the Department’s Chief Financial Officer to help guide the budget process, payroll, procurement, and accounts payable.
  • Contribute to the development and support for a $380 million department budget, including forecasting, data analysis, strategic planning efforts, and continuous improvements processes.
  • Collaborate with the Division Director and other members of Senior Management team to formulate policies and procedures for the department.  Participate with other management staff in strategic planning and implementing overall departmental objectives.
  • Apply functional and technical knowledge and skills to perform at a high level of accomplishment in oversight of the Administration Division, which includes: project management, data analysis, finance, payroll, accounting, budget, information technology, facilities and asset management, records management, program planning and data analysis, capital planning, public disclosure, and support to the Division Director for policy development and analysis.
  • Conduct research, analyze complex data, and communicate results in a manner that can be understood and acted upon by County leadership.  Translates results into work plans and deliverables.
  • May negotiate and administer contracts including vendors, special service providers, other governmental entities as well as supporting the administration of contracts for jail services with 39 cities, the Port of Seattle, the University of Washington and the Federal Government. 
  • When assigned, serves as the acting Division Director in the absence of the Division Director.
  • Perform other related tasks as assigned
Experience, Qualifications, Knowledge, Skills
  • Bachelor’s degree in public administration, public policy, economics, statistical analysis, finance, business, or a related field; or, the equivalent combination of education and experience.
  • Minimum of five years of additional combined experience as a leader in contributing to the performance, strategy, and/or budget for a department or agency of similar or larger size
  • Demonstrated advanced technical and analytical skills include developing and defending enterprise-wide criminal justice projects and initiatives and analyzing and interpreting complex data to help inform decisions at the highest levels of County leadership.
  • Strong leadership skills, including strong interpersonal skill, grasp of group dynamics, team building
  • Ability to direct the work of both direct reports and others to ensure organized and well-planned efforts that maintains two-way dialogue but keeps process on target
  • Excellent writing that is clear and succinct but able to be done in a variety of settings and styles; verbal presentation skills that can vary from formal to informal and is effective in large or small groups and in a way that commands attention. 
  • Experience in analysis of public policy issues, legislation, or process improvement programs.  
  • Knowledge in being strategically oriented by evaluating trends, data, economics, changing dynamics to create sound plans to that lead the Department forward
  • Advanced degree in public administration, public policy, economics, statistical analysis, finance, business, or a related field
  • Advanced knowledge of public sector budgeting including principles, planning, analysis, implementation and management principles 
  • Advanced knowledge of financial and audit principles including planning and management 
  • Knowledge of auditing techniques and principles 
Supplemental Information

HOW TO APPLY: Completion of the full King County application and supplemental questionnaire is required. Resumes or letter of interest alone WILL NOT substitute for a full application. A copy of your current resume and a letter of interest detailing your qualifications is required. If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions, please contact the recruiter listed on this job announcement.
UNION MEMBERSHIP: This position is not represented by a union.
WORK SCHEDULE: This position will work a 40-hour workweek. Standard hours are Monday through Friday, 8:00 a.m. to 5:00 p.m. Occasional evening and/or weekends may have required due to the nature of supporting a 24 x 7 operation.
This position is exempt under the provisions of the federal Fair Labor Standards Act (FLSA),
meaning that it is not eligible for overtime pay or compensatory time accrual, and the incumbent will be required to work the hours necessary to meet position responsibilities.
WORK LOCATION: The work associated with this position will be performed through a hybrid work model that will require both onsite and remote work. The ratio of remote to onsite work will be dependent on business needs and is subject to change.
The primary onsite work location for this position is the King County Courthouse at 516 3rd Avenue, E 245, Seattle WA 98104. However, candidates must be willing and able to report to work at different secured detention facilities in Seattle and Kent.
Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.

Employees will be provided with a County issued laptop and, when working remotely, must maintain a workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours.
DEPARTMENT CONTACT: Questions regarding this announcement or position may be directed to: Jaclyn Smith, DAJD Sr. Human Resources Analyst; at Phone Number: 206-263-3379 or via email  
SPECIAL REQUIREMENTS: It is a hiring requirement that all staff employed by DAJD successfully pass a thorough background investigations process, which includes fingerprinting, criminal history check, reference checks, and other tests as deemed necessary.
As the only jurisdiction in the world named after Dr. Martin Luther King, Jr., one of the most influential civil rights leaders in our nation's history, King County is a vibrant international community with residents that represent countries from around the world. It is a region with increasing diversity that cherishes the traditions of many cultures.
We have a deep commitment to equity, racial and social justice and advancing practices, strategies, and policies that promote fairness, justice, and opportunity for all - in our workplaces and our communities. With this commitment, King County has adopted a pro-equity agenda to advance regional change and ensure that residents from vulnerable communities are incorporated into our emergency planning and public outreach efforts.
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No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.