Thurston CountyOlympia 98506
Full Time
||none||Executive Assistant||Thurston County|| ||||">

Executive Assistant

Thurston County
Full Time 412 Lilly Rd NE, Olympia, WA 98506, United States


**This employment opportunity will remain open until filled. Thurston County Public Health and Social Services reserves the right to close the recruitment at any time. To ensure consideration for this position, please submit your application as soon as possible.**

Are you resourceful, collaborative, adaptable and able to think on your feet? Then we would like to meet you!
Thurston County Public Health & Social Services (PHSS) is recruiting for an Executive Assistant to the Director and Assistant Director. 

You will provide executive level administrative support, advice, consultation, analysis, leadership, and special project oversight on operational and policy issues. To ensure coordination and collaboration on agency-wide projects and initiatives, you will act as a liaison across organizational units, drawing on project management skills. You will participate as a member of the Executive Team, developing agendas and minutes. You may, personally or through the appointed authority, be privileged to information regarding confidential issues.

This is an appointed “at-will” position that works at the pleasure of the Department Director.

Essential functions may include, but are not limited to, the following:
  • Review, prioritize, and forward incoming correspondence to appropriate departments for response. Under direction, compose correspondence and prepare documents applying considerable knowledge of department objectives and policies.
  • Serve as liaison between department managers, other agencies, and general public.
  • Manage and maintain calendars and schedule appointments and travel.
  • Prepare agendas, minutes, and information packets for a variety of meetings. Provide administrative support for various boards and committees. Coordinate the logistics for setting up meetings.
  • Work may involve attending early morning and evening meetings and working extended hours and weekends for events.
  • Conduct and analyze in-depth research regarding current issues. Prepare reports, charts, graphs, and spreadsheets.
  • Coordinate or lead department-specific projects or assignments.
  • Act as backup router and organizer on grants and contracts in collaboration with the Procurement & Contract Specialist.
  • Perform other work as required or assigned including but not limited to a 24/7 response during public health emergency situations and disease outbreak investigations.
To be efficient and successful in this position, the ideal candidate will possess: 
  • Knowledge of public health, social services, and/or other related public programs/services.
  • Passion for department and county mission, vision, and values.
  • Demonstrated ability to effectively manage changing priorities and multiple tasks in a deadline-driven, high-volume, fast-paced office environment.
  • Experience providing high-level service and a high degree of professionalism to both internal and external stakeholders including employees, community members, and elected and appointed officials.
  • High degree of integrity, ethics, and discretion in handling confidential and sensitive information.
  • Strong aptitude and understanding of administrative, personnel, labor relations, policy, legal, financial, community, and political issues.
  • Quick learner; strong initiative; ability to work independently and as a team member; make decisions and utilize good judgment with minimal direction/supervision while keeping the director, staff, leaders, and constituents informed.
  • Ability to work successfully as part of a team and build positive, effective, working relationships.
  • Confident public speaking and professional presentation skills.
  • Ability to create and organize dynamic professional presentations, reports, materials, and efficiently use presentation software.
What We Offer Our Employees:
  • Work-Life Balance:We are committed to ensure that our staff experience the reward of public service, while also sustaining a routine that suits each individual’s lifestyle.
  • Plan For Your Future: As a member of our team, you will enjoy great employee benefits, including a retirement plan, pre-tax savings accounts, as well as comprehensive health care and dental/vision care for you and your family. Please visit our website for more information. 
  • Paid Leave:Full-time regular employees earn a minimum of 12 paid vacation days per year in addition to 11 paid . 
  • Robust Training Program:Employees are encouraged to attend County paid training to help them further their career, learn new skill sets, and stay on top of emerging trends in our industry.  We also encourage our staff to participate in professional organizations and attend conferences.  
  • Flexible Work Schedules: Options some employees may take advantage of include alternative or compressed schedules and/or remote working.
  • Deferred Compensation:The County offers 3 voluntary deferred compensation plans for employees who would like to set aside additional deferred tax dollars into a retirement savings plan.
  • Flexible Spending Account (FSA): Employees can take advantage of Section 125 flexible spending accounts for out-of-pocket health care and daycare expenses with pre-tax dollars.
  • Public Service Loan Forgiveness:This is a federal program which allows full-time public service employees who have made 120 qualifying payments for certain loans, to get their student loans repaid. .
Why you'll love it here: 
Thurston County is located between Seattle and Portland in Western Washington’s South Puget Sound Region. Perched in between the mountains and the ocean, the area boasts the perfect blend of year-round outdoor activities including boating, hiking, skiing, and more. The region is also home to the state capital city of Olympia, known for its many restaurants, microbreweries, coffee shops, farmer’s markets, kids’ activities, history, and art events. Discover more about life in Thurston County at .  
  • Associates degree in Public Administration, Business Administration, or related field; and four years of increasingly responsible office experience, preferably in a public organization. Bachelor of Arts degree in Public Administration, Business Administration, or other closely related field is preferred.  Additional experience may substitute for education on a year-for-year basis. 
  • Ability to utilize a personal computer with applicable software to perform the essential job functions of the position, which includes, word processing, spreadsheet design and analysis, creation of presentations, research, database management, etc. 
  • Valid Washington State Driver's License.
Desired Skills

Respect and Organizational Culture:

  • Create an environment where employees and partners can safely express needs or concerns and where employees can make and correct mistakes.
  • Effectively interact with sensitivity while working with persons from diverse cultural, socioeconomic, educational, racial, ethnic, and professional backgrounds, as well as persons of all ages, gender identities, sexual orientations, and lifestyles.
  • Thrive in a fast paced, robust organization maintaining a positive work environment.
  • Serve the public in a timely, complete, accurate, and professional manner, while ensuring that written and verbal communication is clearly understood by others.
  • Maintain cultural competency to support diverse perspectives in developing, implementing, and evaluating policies, programs, and services that affect the health of the community.
  • Strong oral communication for networking and interpersonal relationship
  • Excellent written communication including the ability to craft correspondence, reports, and articles or web postings with minimal grammatical and syntax errors.
Goal Setting and Accomplishment:
  • Use strategic thinking and planning for goal setting and evaluation.
  • Effectively plan, organize, and manage competing priorities and challenges under pressure.
  • Create a sense of mission by articulating and modeling confidentiality, professional values, and ethics with honesty and integrity.
  • Operate with a high degree of flexibility, initiative, attention to detail, and commitment.
  • Delegate and use persuasion and negotiating skills for shared responsibility and acceptance of change.