Williamson CountyLeander 78641
Full Time

Bachelor’s degree in Natural Sciences, Business or Finance Knowledge of the Endangered Species Act.

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Environmental Program Office Administrator

Williamson County
Full Time 3005 Co Rd 175, Leander, TX 78641, United States
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Overview

NOTE: This position has been approved to begin with funding effective 10/01/2023 

Reporting directly to Environmental Program Manager and indirectly to Director of Parks. Additional reporting to Williamson County Conservation Foundation (WCCF) Board. Responsible for providing executive administrative support to assist with daily operations and interdepartmental and external stakeholder issues for the WCCF.

EXAMPLES OF WORK PERFORMED
  • Assists in annual budget process by collaborating with department leadership on equipment needs, Capital Improvement Project costs, and other departmental cost for budget development
  • Performs purchasing coordination for the department, to include reconciliation/oversight of p-card use, requisition approvals, processing invoices, management of relationships with suppliers, liaison with County A/P and Purchasing departments, and preparation of end-of-fiscal year reporting
  • Manages accounts payable and receivable by tracking receipts, and treasury deposits, balancing discrepancy resolutions, and managing various spreadsheets and office supply budget and is point of contact for internal county audits
  • Provides support and oversight for special projects and initiatives
  • Assists with all incoming phone calls, visitors, e-mails, appointment requests, and media inquiries
  • Participates in long-range planning and developments of strategies/tactics to achieve WCCF goals
  • Creates and maintains various reports, forms, worksheets, and informational materials
  • Provides insight and guidance for consideration in policy and procedure development
  • Public outreach planning and scheduling (including volunteer coordination, Texas Conservation Symposium, etc.)
  • Coordinates with County Public Information Office in the development and distribution of news releases and other public media messaging
  • Updates and maintains website.
  • Processes plan participant applications, including providing updates on application status
  • Performs land management staff scheduling and coordination
  • Facilitates internal and external trainings (i.e., Leave No Trace, Dept. of Agriculture, National Habitat Conservation Plan Coalition)
  • Provides as-needed support to field crews and surveyors
  • Assists in the development and maintenance of internal databases
  • Attends regularly scheduled meetings with various external organizations (US Fish and Wildlife Service, Texas Parks and Wildlife, Texas Department of Transportation, and National Habitat Conservation Plans Coalition)
  • Assists with administrative record for publicly held meetings
  • Assists with minute-taking and reporting for WCCF Board meetings
  • Attends all trainings and meeting as required
  • Performs special duties as assigned

ORGANIZATION RELATIONSHIPS

  • Reports directly to – Environmental Program Manager
  • Direct Reports – No

PHYSICAL DEMANDS

  • Position involves frequent sitting, standing, walking, climbing, bending, heavy lifting, and operating equipment weather
  • Position involves safely operating a motor vehicle

ENVIRONMENTAL FACTORS

  • Work is mostly conducted indoors in well lit, air-conditioned office during regular business hours with frequent outdoor activities in varying environmental conditions to perform site inspections, assist field staff and due diligence reviews
  • Regular travel between work sites as required

IRREGULAR HOURS

  • Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required
  • May be deemed essential personnel in the event of an emergency

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.

MINIMUM QUALIFICATIONS
  • High school diploma or equivalent and three (3) years of office administration/management experience including basic statistical methods, fiscal and budgeting practices and procedures, and customer service
  • Working knowledge of Microsoft Office Suite including Teams

LICENSES AND CERTIFICATIONS

Required within thirty (30) days of employment

  • Valid driver’s license 

PREFERRED QUALIFICATIONS 

  • Bachelor’s degree in Natural Sciences, Business or Finance
  • Knowledge of the Endangered Species Act
  • Leave No Trace Master Educator Training

EMPLOYMENT TESTING 

Employment is contingent on passing any post-offer pre-employment screening as listed below:

  • Criminal background check: Yes
  • Motor Vehicle Record check: No
  • Drug screening: No
  • Physical exam: No
  • Psychological exam: No
  • Additional: N/A

Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA).  If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department. 

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