King CountySeattle 98104
Full Time

Act as liaison to agencies for federal and state grants financial reporting through review and preparation of reporting and support documents. Prepare high volume of quarterly and year-end financial reports. Analyze and reconcile reports and financial statements to ensure accurate reporting of financial data. Provide troubleshooting support to agencies to complete reporting requirements.

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Grant Administrator

King County
Full Time 40-per week 401 5th Ave, Seattle, WA 98104, United States
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Overview

King County’s Finance and Business Operations Division, Financial Management section, is seeking to fill three positions!

These positions work within the Grants Compliance team. This team is responsible for the preparation of countywide reporting of Federal and State grants, compliance monitoring, implementation support, and training of King County agency personnel as part of the Financial Management team.
 
Grant-funded programs have complex regulations and guidelines; the Grant Administrator is an expert navigator in this intricate landscape and possesses an in-depth understanding of the specific compliance requirements associated with different grants.

Grant Administrators support an array of grant-related fiscal processes as well as verify internal controls and documentation for conformity with federal, state, and county regulations and provide guidance to agency staff to ensure the successful administration of grant funds.  

Scope of Job Duties: To be considered for this opportunity, you must at a minimum, demonstrate knowledge, skill and ability to:

  • Act as liaison to agencies for federal and state grants financial reporting through review and preparation of reporting and support documents. Prepare high volume of quarterly and year-end financial reports. Analyze and reconcile reports and financial statements to ensure accurate reporting of financial data. Provide troubleshooting support to agencies to complete reporting requirements. 
  • Provide support to agencies concerning statutory and procedural requirements for financial administration and regulatory compliance. Coordinate with agencies on award management, eligibility, and grant payment structures and processes. Provide technical assistance to agencies on payment, monitoring structures and compliance requirements for sub awardees. 
  • Perform reviews to ensure compliance with all relevant regulations. Verify accounting records and internal controls. Provide coordination and assistance during Single Audit and support preparation of audit-related reports, corrective actions, and other records in accordance with federal, state, and local regulations.
  • Provide analysis and recommendations on compliance issues in cross-functional teams; track and provide analysis for a high number of programs and agencies. Provide ongoing support on required amendments or adjustments. Provide interpretation of regulatory guidance as relevant to the funding and agency.
  • Develop guides and resources for agencies. Research and maintain current knowledge of applicable jurisdictional regulations as required for grants. Provide training on policies, regulations, and resources.
  • Compile data related to agencies, grants, and reporting; use data reports to monitor compliance and grants management for quality improvement. Develop and implement process improvement projects. 
 
Minimum Qualifications:
  • Experience with administration of federal and state grants, reporting requirements, and regulatory compliance guidance, such as 2 CFR 200.
  • Experience with organizational administrative and financial structures as related to federal and state grants. 
  • Ability to acquire and incorporate knowledge of specialized administrative and fiscal procedures and subject matter through review of contracts, financial statements, administrative or system reports. 
  • Ability to analyze complex operations and develop sound recommendations as to their solution; maintain meticulous records.
  • Experience in managing multiple projects of varying complexity and scale.
  • Experience with collaborative project development across multidisciplinary working groups.
  • Strong communication, interpersonal, writing and customer service skills
  • Intermediate level of technology proficiency using MS Office Productivity tools in your daily work 
  • Ability to manage your time and adapt to changing priorities, work on multiple priorities and projects simultaneously, meet quick deadlines, and produce timely and quality work products
  • Ability to work with people from diverse backgrounds.

We would love it if you have:
  • Experience with SEFA report preparation.
  • Experience with Single Audit processes.
  • Experience with LEAN processes and principles
  • Experience with SharePoint, MS Teams and other collaborative online tools 

The mission is to provide exceptional customer value for accounting, procurement, treasury, and small business services. We are actively seeking employees whose behavior is in alignment with our division's core values.  


Other Position Information:
This position is Exempt from the provisions of the Fair Labor Standards Act and is therefore is not overtime eligible. Employees are paid on a bi-weekly schedule, every other Thursday, comprising a 40-hour workweek; normally 8:00 a.m. - 5:00 p.m. Monday through Friday. This position is not represented.

The work associated with this position will primarily be hybrid with approximately one day in office per week.

Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.

Employees will be provided with a County issued laptop. When working remotely employees must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours. Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required, including the wearing of masks in some situations. King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint.

King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment.

The Application Process:
A completed King County Application is required. The recruitment for this position is open to all qualified candidates. Applicants from this recruitment may be used to fill future opportunities in this job classification. We highly recommend that you also provide a resume and cover letter addressing how you meet the minimum qualifications and why you are interested in this position.

Note: Online applications are preferred. However, if you cannot apply online, go to www.kingcounty.gov/jobs for other options.

If you have any questions or concerns while applying, please contact:
Caitlyn Prouty, Recruiter
Email: cprouty@kingcounty.gov
Supplemental Information

Forbes named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference?  dedicated to serving one of the nation's best places to live, work and play.

Guided by our , we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.

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