County of MarinSan Rafael 94903
Full Time

The Marin County Behavioral Health & Recovery Service’s (BHRS) team within Health & Human Services connects the community with care and resources related to mental health and substance use.

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Health Information Management Administrator

County of Marin
Full Time 120 N Redwood Dr Suite 3, San Rafael, CA 94903, United States


At the County of Marin, our employees overwhelmingly report feeling their work is meaningful, they like the work they do, and they are proud to tell people "I work for the County of Marin." Discover more about us, our values and our organizational culture . Read on to find out more about this opportunity: 


At Health & Human Services, we serve our community through the values of support, unity, trust and excellence with one common goal: to promote and protect the health, well-being, safety and self-sufficiency of all in Marin. Join our team of bright, committed, and energetic people who also want to make an impact through public service. 


The Marin County Behavioral Health & Recovery Service’s (BHRS) team within Health & Human Services connects the community with care and resources related to mental health and substance use. There is one (1) fulltime, regular vacancy role as the Health Information Management Administrator (HIM).  The role oversees the administration of the medical records team, ensuring their efficient management and confidentiality.  

The HIM Administrator coordinates and evaluates activities related to medical records, including their creation, use, storage, and disposition. They handle requests for access to medical records, conduct analysis of records, and resolve related issues across facilities in Marin County. This position will also serve as custodian of medical records for BHRS. The administrator serves as the point person for subpoenas and court orders for medical records. Supervision is vital to the role, with the administrator overseeing staff/ongoing coaching, assigning work, evaluating/writing performance reviews and discipline, if needed. Confidentiality and privacy of medical information are priorities for the administrator, who ensures compliance with HIPAA and other relevant regulations. To support medical records organization, the position requires implementing and maintaining various data collection, record keeping, tracking, filing, and reporting systems. The administrator also specializes in 42 C.F.R., Part 2, CA Welfare and Institute Code 5000, and HIPAA regulations, guiding clients, providers, and physicians on compliance matters. They ensure the privacy and confidentiality of medical information and consult with HHS Compliance and County Counsel as needed. 


Our Highly Qualified Candidate:

The ideal candidate for the Health Information Management (HIM) Administrator position BHRS is an experienced professional with expertise in medical records management, regulatory compliance, and staff supervision. They should have a bachelor's degree in healthcare administration or a similar discipline and several years of progressive experience in medical records management, preferably in a leadership role. The ideal candidate will know medical record requirements such as HIPAA, 42 CFR Part 2, and California Welfare and Institute Code 5000. The ideal applicant should be technically proficient in electronic health record systems and other healthcare information management technology. They should have good analytical skills to evaluate medical records activities and implement improvements. Strong supervisory skills are required, including the ability to plan, allocate, and review staff work and provide coaching and development opportunities. Effective written and vocal communication skills are required for communicating with stakeholders and explaining complex rules. Collaborative skills are necessary to liaise between hospitals, county departments, and other groups.  

We recognize your time is valuable, so please note that you must have at least the following required Minimum Qualifications in order to be considered for this position:

Possession of a current certificate as a Registered Health Information Technician (RHIT) issued by the American Health Information Management Association and two years of experience performing health information management duties; or certification as a Registered Health Information Administrator (RHIA) and one year of experience performing health information management duties; or three years of experience performing health information management duties. An Associate's Degree in Health Information or a closely related field is desirable. Experience in a lead capacity is desirable.

For more detailed information about this classification, including the minimum qualifications, please click here: