County of Santa BarbaraSanta Barbara 93101
Full Time
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Leave Of Absence Administrator

County of Santa Barbara
Full Time 24 per week 1226 Anacapa St, Santa Barbara, CA 93101, United States


Salary: $87,197.79 - $107,040 


This salary range reflects the negotiable range for hire. The top of the range for salary advancement is $126,882.29.

The Human Resources Department for the County of Santa Barbara is seeking one (1) Full-Time Leave of Absence Administrator.  This position is categorized as a Team Project Leader - General job classification within the County's leadership series.  
There is flexibility in where this position can be located as the role is hybrid, but onsite work will be required when deemed necessary.  Additionally, travel throughout the County will also be required on an as-needed basis.  
Additionally, we are also accepting applications to establish an employment list to fill future Full-Time, Part-Time, Extra Help, and 1414* vacancies for this type of role/responsibility. 

The Leave of Absence (LOA) Administrator is a vital role within the Human Resources Department – Benefits and Wellness Division. This position is responsible for effectively providing employee leave management oversight for all departments through monitoring, reporting, training, and compliance-related activities for employee leaves. The Human Resources Department is working to enhance its capability to provide ongoing support to those employees working in departments who manage all aspects of employee leaves while ensuring compliance with federal, state, and local laws and regulations.  The LOA Administrator will provide exceptional support by providing leave management consultation and guidance, and will also have the unique opportunity to shape the leave administration program at the County. We are looking for a creative, compassionate, and detail-oriented individual who can assist in navigating the complexities of leave administration with empathy, efficiency, and a touch of innovation.

This role offers telecommuting options but onsite work is also required. This schedule is contingent based on the needs of the department.  The ability to travel throughout the County is required. The work schedule for this position will depend upon the needs of the department, which may include working on the weekends, holidays, and off hours.

The Ideal Candidate possesses
  • Knowledge of the Family and Medical Leave Act (FMLA), California Family Rights Act (CFRA), the Americans with Disabilities Act (ADA), Fair Employment and Housing Act (FEHA), Workers’ Compensation (WC), federal, state, and local leave laws and regulations, County Code, County Memoranda of Understanding, BOS Resolutions, and Civil Service Rules
  • Strong interpersonal skills, ability to communicate clearly and effectively both verbally and written
  • Ability to build credibility and trust and professional relationships
  • High attention to detail and customer service-oriented, goal-oriented, and innovative mindset to accomplish division and departmental goals
  • Strong critical thinking and analytical/problem-solving abilities
  • Proven ability to plan, organize, and prioritize to deliver results and complete assignments within deadlines with a limited amount of direct supervision, and oftentimes managing multiple priorities 
  • Ability to adapt quickly to change and demonstrate continuous process improvement
  • Experience with Workday and/or Workforce applications preferred

Examples of Duties
  • Serves as the go-to County expert on the continually changing landscape of leave administration by maintaining a deep understanding of relevant federal, state, and local leave laws and regulations to ensure compliance and provide accurate guidance, while supporting 20 + departments with their specific absence management needs.
  • Identifies and advises management of trends and problems, as well as recommended courses of action.
  • Informs management of new procedures and ideas for continuous process improvement; ensures that the LOA policy is being applied consistently and properly by those managing the leaves, in addition to managers and supervisors providing proactive training and guidance. 
  • Audits timesheets for appropriate coding of leave, reconciles against leave documentation to determine the accuracy of leave balances and provides feedback to respective departments as appropriate.
  • In partnership with the Benefits & Wellness Division Chief, designs and implements a leave administration program within Workday and Workforce applications by co-leading the Absence functional area to ensure it comprehensively covers all aspects of taking time off and leaves. 
  • Assumes role of point-of-contact for training and technical assistance for Workday and Workforce applications for all County departments, HR staff, and employees. 
  • Assists in creating and facilitating a Supervisor/Manager training program on leave administration policies, ensuring an adequate understanding of and compliance with all applicable leave laws and MOUs.
  • Chairs the Leave of Absence Committee by actively participating in providing input on and updating the County LOA policy and managing and support with the meet and confer process with all Unions, forms, and processes. 
  • Manages short-term disability (STD)/long-term disability (LTD) programs and vendor relationships; ensures that STD/LTD claims are coordinated with leaves as applicable.
  • Represents the County in partnership with County Counsel in dispute resolution processes or audits as appropriate.
  • Tracks and reports on leave-related metrics.
  • Attends educational webinars and workshops to stay updated on the changing environment of leave of absence administration.
  • Maintains invoices and track/process payments for employee benefit premiums.
  • Performs other related duties as assigned.
Employment Standards

The core competencies listed and the ability to demonstrate these competencies consistent with the position's level in the leadership series and the specific work assignment AND

  • Bachelor's degree in Human Resources, Business Administration, or related field and three years of experience in human resources with a focus on leave administration or a related field that provides proficiency in federal and state leave laws; OR
  • A combination of training, education, and experience that is equivalent to one of the employment standards listed above and that provides the required knowledge and abilities.
Additional Qualifications:  The ability to travel throughout the County is required.
Knowledge of: State and federal leave regulations, laws, statutes, rules, ordinances, codes, and regulations governing HR activities; analytical and interpretive skills, strong organizational skills, excellent interpersonal skills; State disability claims and payment practices, HIPPA regulations; computer software applications including standards word processing, spreadsheets, and database programs, or other HRIS programs;  standard English grammar and usage; and functions and basic math, including percentage, average, and mean.
Ability to: Review, analyze and recommend solutions in relation to a variety of HR issues; collect, interpret and evaluate a variety of HR related data; gather, organize, and analyze narrative and statistical data; analyze problems, consider options, formulate strategies, and make practical recommendations; learn, interpret, and apply procedures, rules, and laws; interpret, apply and explain County ordinances, MOUS, and health benefit plans, prepare a variety of written documents; exercise objectivity; communicate clearly, concisely, and effectively orally and in writing; explain rules and procedures; establish and maintain effective working relationships with colleagues, departmental staff, representatives of other organizations and agencies, and members of the public; represent the department with tact and diplomacy; and maintain confidentiality of information.