State of ColoradoDenver 80204
Full Time

Provide and coordinate procurement activities, including purchase orders, contracts and other purchasing initiatives, including those related to capital construction projects, controlled maintenance projects and special projects (land acquisitions, master planning initiatives, etc.).

||none||Purchasing Agent Iii||State of Colorado|| ||||https://www.governmentjobs.com/careers/colorado/jobs/4196483/auraria-purchasing-agent-iii">

Purchasing Agent Iii

State of Colorado
Full Time 40 per week Auraria Higher Education Center, Denver, CO 80204, United States
Advertisement

Overview

This posting is only open to Colorado residents.  - an exemption contingent upon residency waiver

Department Information

Welcome to the Auraria Higher Education Center (AHEC) located in the Platte River Valley in downtown Denver.  AHEC is the service provider for 43,000 students and approximately 5000 faculty and staff working at and attending the Community College of Denver, Metropolitan State University of Denver and the University of Colorado Denver. Learn more about us through this link:  

Auraria employees enjoy an excellent benefits package which includes paid vacation, holidays and sick leave, discounted RTD Eco-Pass, BenefitHub (medical, dental, disability, life), and outstanding retirement plan.  Learn more through this link: .

If you're interested in a great job working alongside great people, this may be the opportunity for which you've been waiting!

Description of Job

This position is located in the Procurement Services Department in the Business Division of the Auraria Higher Education Center.

Duties of the Position:

The position exists to provide services by providing procurement of goods and services for the campus by clarifying, simplifying and modernizing procurement;  providing ongoing customer service, building confidence in the procurement process;  ensuring fair and equitable treatment of all persons dealing with the procurement system;  maximizing to the fullest extent the purchasing value of dollars; foster effective broad based competition with the free enterprise system and safeguard the quality and integrity of the procurement system on a professional level consistent with the authority granted to this position. 

As Purchasing Agent III this position will perform the following duties:

 Purchasing / Contract Development and Administration
 

  • Provide and coordinate procurement activities, including purchase orders, contracts and other purchasing initiatives, including those related to capital construction projects, controlled maintenance projects and special projects (land acquisitions, master planning initiatives, etc.). 
  • Maintain appropriate related records and documents, ensuring deadlines are met, requirements are adhered to, etc. 
  • Consult and make recommendations concerning legal and regulatory requirements for campus procurement/ contracting activities, while ensuring customers/ users are aware of the legal limitations.
  • Maintain expertise and currency in procurement related laws, rules regulations, policies and procedures. Serve as an agency liaison to internal and external customers, providing guidance on procurement matters.
  • Ensure proper coordination with the accounting department on all matters, including but not limited to proper reporting requirements, timely payments and other activities.
 
Source Selection / Bidding/Negotiations
 
  • Analyze requests for materials, supplies, equipment and services, recommending alternate specifications, and advising on matters of availability, reviewing for items covered by price agreements.
  • Analyze and determine the method of procurement, including bid methods, etc. 
  • Develop, solicit, evaluate, award and monitor documented quotes, sealed bids, and requests for proposals, which include developing, revising, and/or reviewing the proper specifications, appropriate terms and conditions, vendor solicitation and award to obtain maximum competition. 
  • Award in accordance with criteria set forth in solicitation to the appropriate winning bidder(s). 
  • Conduct pre-proposal meetings between users and bidders, pre-bid conferences, bid openings and post award conferences, and problem solving conferences (as needed).
  • Collaborates/negotiates/communicates with vendors, users and professional groups concerning availability of commodities/services, price changes and discounts to ensure continuous source of supply of the highest quality goods and services at the lowest available prices. Ensure all necessary language and scope are included.  Collaborate with legal counsel to expedite contract execution.

Copiers

  • Track copiers (type, location, etc.), related copier purchase orders, and maintain the copier log (currently a spreadsheet) with current and expiration information. Assist departments with ordering new copiers and when there are vendor or machine issues. Issue all copier POs for the institutions served. 
Insurance Review
 
Request and review insurance certificates submitted by vendors to ensure compliance with State Risk Management requirements.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

MINIMUM QUALIFICATIONS:

Education and Experience:

  • Graduation from an accredited college or university with a bachelor's degree in Business, Supply Chain (or similar field). 
AND
  • Two (2) years of professional procurement experience.
 
Substitutions:
  • Additional procurement work experience will substitute for the degree requirement on a year-for-year basis.
  • Additional and advanced education in Business, Supply Chain (or similar field) will substitute for the required experience on a year-for-year basis.  

PREFERRED QUALIFICATIONS(preference will be given to candidates possessing these qualifications): 
  • Excellent customer service skills
  • Certification as a CPPB, CPPO, CPSM, or similar
  • Procurement experience with a wide variety of categories (i.e., construction, information technology, personal services, commodities, grants, etc.)
  • Strong working knowledge with developing solicitations, specifications and statements of work
  • Proficiency with MS Word and MS Excel
  • Experience with State of Colorado price agreements, campus agreements, or other cooperative agreements
  • Procurement experience with an institution of higher education
  • Strong organizational skills and project planning
  • Experience utilizing ERP, or automated purchasing systems (e.g., CORE, PeopleSoft, SAP, etc.)
Advertisement