BloombergNew York 10075
Full Time
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Procurement Operations Specialist

Full Time Bloomberg Philanthropies, 25 E 78th St, New York, NY 10075, United States


The energy of a newsroom. The pace of a trading floor. The buzz of a recent tech breakthrough. We work hard, and we work fast - while keeping up the quality and accuracy we're known for. It's what keeps us inventing and reinventing, all the time. Our culture is wide open, just like our spaces. We challenge each other. And through our countless volunteer projects, we help bring out the best in our communities as around us, too. You can do amazing work here. Work you couldn't do anywhere else. It's up to you to make it happen! 

What's the role?

At Bloomberg Finance we are committed to providing world-class support to our business partners by providing insight on business performance, financial oversight and thought leadership.

You are passionate about being part of a Global Department delivering top quality service and advice. Our resourceful and dynamic Procurement Department is looking for a Procurement Operations Specialist to join its 120 Park Ave office based in New York City.

As an Individual Contributor you will support the Procurement Operations team based in New York. You will build and manage relationships with our internal clients and the vendors who support our exciting and varied requirements across the whole US region. You will need to show a good understanding of procurement principles, excellent customer service skills, and an eye for detail. You will be part of a team supporting multiple internal stakeholders, from a wide spectrum of departments with many and varied needs, in a dynamic and demanding environment.

We'll trust you to:

  • Create Purchase Orders and manage supplier documentation in Ariba/SAP
  • Support the supplier onboarding process
  • Consult and coordinate with Finance Controllers to ensure accurate information in purchase orders and similar documents
  • Collaborate with Accounts Payable to resolve any supplier payment issues
  • Ensure adherence to the purchasing policies and thresholds set by the Global Procurement Team
  • Provide guidance on the sourcing and purchasing process to stakeholders
  • Respond to Stakeholder requests in an accurate and timely manner
  • Build strong and lasting relationships with internal stakeholders and key suppliers to understand their businesses and needs
  • Communicate the impact of market changes and potential effects on suppliers to stakeholders
  • Provide support to the rest of the team to make sure we deliver first class customer service
  • Understand specifications and requirements for products and services as requested by stakeholders through proposals or quotes
  • Collaborate with colleagues in your team and with stakeholders to understand sourcing strategies and support a robust strategic sourcing pipeline
  • Support regional sourcing opportunities, including RFPs, direct negotiations, etc. as necessary

You'll need to have:

  • A few years’ experience in procurement operations or accounts payable or supply chain roles, with strong consideration given to previous SAP/ERP systems knowledge
  • Customer Service skills, including issue resolution, problem solving, timely delivery, ownership of tasks, etc.
  • Excellent interpersonal skills and attention to detail
  • Strong stakeholder engagement abilities
  • Basic project management skills
  • Basic negotiation skills
  • Good supplier management skills
  • General understanding of logistics and transportation as applied to procurement operations
  • Education to degree level, CIPS or combination of education and work experience
  • Ability to interact effectively in a cross-functional environment with multiple levels of stakeholders
  • Ability to learn new applications relevant to the role